Guidelines

Radiology Event | Radiology Exhibition | Radiology Summit > Guidelines

Registration Guidelines:

  1. Registration opens daily at 8:00 AM during April 06–08, 2026.

  2. At the registration desk, you will receive your ID card and conference schedule.

  3. For any assistance, please contact the onsite coordinator.

  4. Registration fees can be paid in cash at the venue (confirmation via email is required in advance; the coordinator’s name will be provided).

Speaker Guidelines:

  1. Presentation Length: Each session is 25 minutes, including Q&A.

  2. Slides:

    • Use clear radiology images, scans, and case visuals where possible.

    • Keep text minimal—bullet points are ideal.

    • Begin with a title slide (name, designation, institution).

  3. Content:

    • Introduce objectives clearly.

    • Present methods, imaging findings, case interpretations, results, and conclusions logically.

  4. Technical:

    • Bring presentation in PowerPoint/PDF format on a USB.

    • Ensure compatibility with AV equipment.

    • Keep an online backup.

  5. Engagement:

    • Highlight clinical significance of imaging.

    • Encourage Q&A and discussion.

  6. Attire: Formal and professional.

  7. Practice: Rehearse and seek feedback prior to presentation.

Poster Guidelines:

  1. Poster Size: Standard size (A0 or 36×48 inches).

  2. Layout: Sections such as Title, Abstract, Imaging Methods, Results, Case Reports, Discussion, Conclusion.

  3. Design: Use radiology scans, images, and high-resolution visuals (≥300 dpi). Avoid clutter.

  4. Content: Short, clinically relevant points. Add contact details.

  5. Printing: Prepare posters in advance; bring mounting materials.

  6. Presentation: Be ready with a 2–3 minute overview. Engage attendees.

  7. Format: Landscape format strongly recommended.

Virtual Presentation Guidelines:

  1. Allows participation from anywhere without travel.

  2. All registered attendees will receive a personalized virtual login prior to the event.

  3. Log in 30 minutes early to avoid technical issues.

  4. Presentation time: 20–25 minutes (prepare slides for 17–19 minutes).

  5. Share your PowerPoint/PDF slides while screen sharing.

  6. If unavailable to present live, submit a recorded video presentation + slides at least 10 days before the event.

ePoster/online Poster Guidelines
You may use PowerPoint that can be converted to PDF.

  • ePoster/online Poster should be in these formats: PowerPoint, PDF or JPG.
  • The ePoster/online Poster should be of one page only.
  • In the submission process, you will be asked to list the logical reading sequence (or sections) of your poster (Title, Introduction, Aim, Methods, Results, Conclusion, Acknowledgements, etc.)
  • We will transform your poster to a high-resolution image 4000 pixel wide.
    Information specific to ePoster/online Poster:
    Once your poster is uploaded and processed by us, you will receive a notification via

email within 1 week in order to review your ePoster/online Poster before the Conference.
Poster format: Landscape format is highly recommended.
Make sure your poster file is in full Landscape format.
It is strongly recommended to use a size of 122 cm wide x 91 cm high, with a simple and clear typeface (Arial, Arial black, Calibri..) and regular text size not less than 28 for the body of the different sections (depending on the amount of data you will be adding and, of course, the design you are using).
Images/pictures or graphs, the suggested resolution is 300 dpi. 
To check that they appear correctly on the final/printed version, zoom in at 100% and check the images, pictures and graphs. It is better to use high quality images/graphs when creating the poster and then convert it to PDF (as PDF files can be compressed). Provide clear labels or headings for each section of your presentation to avoid confusion. 

Color: 
On light backgrounds (white, yellow, light blue) use dark fonts (black, navy blue, dark green).
On dark backgrounds (blue, purple) use light fonts (white, yellow, cyan etc.).
Try to avoid:
Having a total file size that exceeds 10 MB (although our system will still accept it).
The use of red or green in fonts or backgrounds as they are colors that are difficult to read.
Full width section, it will be very difficult to read it when divided as a section, even zoomed in. 
Don’t stretch the images manually or it will lose quality once zoomed in.
Try to be clear and concise with design and content. Less is more

Certification Guidelines:

  1. All attendees will receive a delegate certificate signed by the Radiology Conference Organizing Committee.

  2. Certificates will carry name and affiliation as per submitted records (request changes at least 1 month before event).

  3. Certificates will be distributed at the end of sessions.

  4. E-certificates will be emailed within 2–3 working days post-conference.

  5. Co-authors not attending will not receive certificates.